Admin Panel User Guide

Gram Panchayat Website Management System

Complete Training for Website Administrators

Version 1.0 | January 2026

Agenda

  • Getting Started
  • Dashboard Overview
  • Content Management
  • News & Events
  • Officials & People
  • Gallery Management
  • Services & Schemes
  • Settings & Configuration
  • GramSabha And Gram Meetings
  • Reports & Analytics
  • Best Practices
  • Q&A

Getting Started

Accessing the Admin Panel

  1. URL: yourwebsite.com/admin/login
  2. Enter Credentials: Username & Password
  3. Dashboard: Redirected after successful login

First Time Setup

  • Update Site Settings
  • Configure Contact Information
  • Add Initial Content
  • Review Footer Settings

Dashboard Overview

๐Ÿ“ฐ

News

Total Articles

๐Ÿ“…

Events

Scheduled

๐Ÿ‘ฅ

Officials

Listed

๐Ÿ–ผ๏ธ

Gallery

Images

โš™๏ธ

Services

Available

๐Ÿ“‹

GramSabha

Published

Dashboard Features

๐Ÿ“Š Statistics Cards

  • Real-time content counts
  • Quick overview
  • Status indicators

๐Ÿ“ข Recent Activity

  • Latest 5 news items
  • Next 3 events
  • Activity status

โšก Quick Actions

  • ๐Ÿ‘๏ธ View Website
  • โž• Add News
  • ๐Ÿ“… Add Event
  • ๐Ÿ–ผ๏ธ Add Gallery

Content Management

๐Ÿ“ฐ News Management

Publish & manage news articles

๐Ÿ“… Events Management

Schedule & track events

๐Ÿ–ผ๏ธ Gallery Management

Upload & organize images

๐Ÿ“‹ GramSabha

GramSabha orders & decisions

๐ŸŽจ Sliders

Homepage banner management

โš™๏ธ Services

Service information & forms

News Management

Adding New News Article

  1. Click "Add New News" button
  2. Fill in:
    • Title (เคถเฅ€เคฐเฅเคทเค•) - News headline
    • Content - Full article
    • Published Date - When to publish
    • Image - Upload relevant image
    • Status - Active/Inactive
  3. Save to publish

Managing Existing News

๐Ÿ‘๏ธ View | โœ๏ธ Edit | ๐Ÿ—‘๏ธ Delete

News Management - Best Practices

โœ… Do's

  • Keep titles concise
  • Use high-quality images
  • Set appropriate dates
  • Proofread before publishing
  • Use descriptive content

โŒ Don'ts

  • Don't use all caps
  • Avoid large file sizes
  • Don't publish drafts
  • Avoid outdated content
  • Don't forget images

๐Ÿ“ธ Image Guidelines

Recommended: 800x600px | Format: JPG, PNG | Max Size: 2MB

Events Management

Creating Events

Required Fields:
  • Title - Event name
  • Description - Event details
  • Event Date & Time
  • Location/Venue
Optional Fields:
  • Event Image/Poster
  • Contact Person
  • Registration Link
  • Additional Details

Event Types

Cultural Programs | Government Ceremonies | Health Camps | Gramsabha Meetings | Awareness Programs

Officials Management

Categories

๐Ÿ‘”

Executive

Sarpanch, Members

๐Ÿ“‹

Administrative

Officers, Managers

๐Ÿ‘ฅ

Staff

Support Staff

Information to Include

Name | Designation | Department | Photo | Contact Info | Sort Order

Gallery Management

Uploading Images

  1. Navigate to Gallery
  2. Click "Add New Image"
  3. Upload image file
  4. Add title & caption
  5. Set category & date
  6. Set sort order
  7. Save

Image Guidelines

  • Format: JPG, PNG, WebP
  • Size: 1200x800px
  • Max: 2MB
  • Quality: High resolution
  • Naming: Descriptive titles

Services Management

Types of Services

โš™๏ธ

General

๐Ÿ“š

Education

๐Ÿ 

Housing

๐Ÿฅ

Health

Service Information

Title | Description | Requirements | Process | Contact Person | Required Documents

Schemes Management

Step 1: Create Categories

Agriculture Women Welfare Education Health Employment Housing

Step 2: Add Schemes

Name | Category | Eligibility | Benefits | Application Process | Documents | Dates

Village Information Management

Village Info

  • Population data
  • Infrastructure
  • Facilities
  • History

Statistics

  • Demographics
  • Literacy rates
  • Employment
  • Agriculture

Report Cards

  • Annual reports
  • Revenue
  • Expenditure
  • Projects

Gramsabha Calendar Management

Scheduling Meetings

  1. Add New Meeting
  2. Fill Details: Title, Date, Time, Venue
  3. Add Agenda: Meeting topics
  4. Upload Documents: Notice/Agenda PDF
  5. Set Status: Upcoming/Today/Completed
  6. Save
Upcoming

Future meetings

Today

Happening now

Completed

Past meetings

Contact Management

๐Ÿ“ฌ Contact Submissions

  • View all inquiries
  • Read messages
  • Mark as read/unread
  • Delete spam
  • Track responses

๐Ÿ“ž Contact Info Settings

  • Office address
  • Phone numbers
  • Email addresses
  • Office hours
  • Map coordinates

Site Settings - Basic Information

Essential Settings

Site Identity:
  • Site Title
  • Logo Path
  • Favicon Path
  • Office Hours Text
Branding:
  • Header Background Color
  • Header Text Color
  • Navigation Color
  • Custom CSS (if needed)
๐Ÿ’ก Tip: Use {year} in copyright text for automatic current year display

Visitor Statistics & Analytics

Available Metrics

๐Ÿ‘ฅ
Total Visits
๐Ÿ“„
Page Views

Reset Statistics

Use at the start of new reporting periods (monthly/quarterly/annually)

Content Management Best Practices

โœ… Regular Updates

  • News: Update weekly or as events occur
  • Events: Add at least 1 week before event
  • Gallery: Upload within 2-3 days of event
  • Services: Keep information current

๐Ÿ–ผ๏ธ Image Optimization

  • Compress images before upload
  • Use appropriate dimensions
  • Name files descriptively
  • Use web-friendly formats (JPG, PNG, WebP)

Image Guidelines & Specifications

Slider Images

1920 x 800 px

Landscape, High quality

News/Event Images

800 x 600 px

Balanced composition

Gallery Images

1200 x 800 px

High resolution

Official Photos

400 x 400 px

Square, professional

Logo

200 x 200 px

Transparent background

Favicon

32 x 32 px

ICO or PNG format

Troubleshooting Common Issues

๐Ÿšซ Problem: Cannot Login

Solutions:

  • Verify username and password
  • Check caps lock is off
  • Clear browser cache
  • Try different browser
  • Contact administrator

๐Ÿ–ผ๏ธ Problem: Images Not Uploading

Solutions:

  • Check file size (max 2MB)
  • Verify file format (JPG, PNG, WebP)
  • Try different image
  • Compress image file

More Troubleshooting Tips

๐Ÿ‘๏ธ Problem: Changes Not Visible on Website

Solutions:

  • Clear browser cache (Ctrl+F5)
  • Check if item is set to "Active"
  • Verify publication date is not in future
  • Try incognito/private browsing mode
  • Wait 2-3 minutes for cache refresh

โŒ Problem: Form Validation Errors

Solutions:

  • Fill all required fields (marked with *)
  • Check date formats (DD/MM/YYYY)
  • Verify URLs start with http:// or https://
  • Ensure numeric fields contain only numbers

Support & Assistance

๐Ÿ“ž Getting Help

  1. Check User Guide: Review documentation first
  2. Error Messages: Read carefully for solutions
  3. Technical Support: Contact IT team
  4. Document Issues: Keep track of recurring problems

๐Ÿ› Reporting Issues

Include the following information:

  • What you were trying to do
  • What happened instead
  • Error messages (screenshot if possible)
  • Browser and device information
  • Steps to reproduce the issue

Do's and Don'ts

โœ… DO

  • Update content regularly
  • Use high-quality images
  • Proofread before publishing
  • Set appropriate publication dates
  • Respond to contact inquiries
  • Monitor visitor statistics
  • Logout after work

โŒ DON'T

  • Share admin passwords
  • Upload large uncompressed images
  • Publish without proofreading
  • Leave inactive content active
  • Ignore contact submissions
  • Make changes without testing
  • Forget to save your work

Additional Resources

๐Ÿ“š Documentation

  • Admin Panel User Guide: Complete PDF documentation
  • Website User Guide: Public website guide

๐Ÿ”— Helpful Links

  • Admin Login: yourwebsite.com/admin/login
  • Public Website: yourwebsite.com

Questions & Answers

โ“

Please ask your questions

We're here to help you succeed!

Thank You!

๐Ÿ™

You're now ready to manage your Gram Panchayat website!

Remember: Regular updates keep your community informed!